This project is being supported, in whole or in part, by federal award number ERA-2101123007 awarded to Madison County Commission by the U.S. Department of the Treasury.
NEW! Landlord Pre-Application in the Owner Portal! This new feature, which can be located in the navigation menu in the Owner Portal, will allow the landlord to create a pre-application on behalf of their tenants. The Tenant will need to register at the Applicant Portal and complete the application before assistance can be approved. Information you will need:
1. Landlords should upload their completed W9 using the secure link below
Make sure your tenants know the legal name of your company and have a copy of their lease or other documentation that displays the following:
2. For each individual application, the tenant (or “Applicant”) must apply first and be determined eligible based on program regulations. Once the application is complete and eligibility is determined, the Applicant and Landlord will be notified.
3. Once a Landlord has created an Owner Record and an Applicant has applied and been found eligible, then the Landlord will be able to complete their portion of the application for that Applicant.
4. Payments will be made by Madison County on a weekly basis.
5. Landlords can view their payment history through the Portal.
The Madison County Emergency Rental Assistance Program (MCERAP) was created to help renters dealing with financial challenges related to the COVID-19 pandemic. For eligible households, the program offers rental and utility assistance to help Madison County renters avoid evictions and loss of utility services. Utilities include electric, water, gas, and sewer. Emergency Rental Assistance Programs were established by the Consolidated Appropriations Act of 2021.
Eligible housing types include:
Renters or Applicant(s) must first apply and be determined income eligible and program eligible. Once the application is complete and eligibility is determined, the Applicant and Owner will be notified.
The first step is to create an Owner Record account. Landlords who have not yet created an Owner Record may do so at any time. To create an Owner Record, please contact the Call Center at 844-804-9454. You will need to provide:
No, not under this program. However, homeowners may be eligible for the Alabama Mortgage Assistance Program. This program is coming soon and you can learn more by clicking here.
Payments to Tenants will only be made if the landlord refuses to cooperate by submitting a required landlord application, either online or in paper format.
The following data elements will be collected with each landlord application.
The program does not allow landlords to raise the contract rent while they are receiving rent money under this program, but there are a few exceptions:
For USDA Rural Development Properties, HUD Section 8 (TRACS) Properties, and HUD Section 8 Project Based Housing Choice Voucher Properties, changes in tenant rent are based on federal requirements and are not impacted by this program.
*Process for this unexpected expense. If a landlord encounters an unexpected non-capital operating expense increase such as a property tax increase, a utility increase, or insurance increase, the landlord may receive approval from MCERAP to increase the rent while receiving the grant. Upon approval from the program, the Landlord would be required to send the Tenant a standard rent increase notice along with the program approval for the increase.
The Landlord, as a part of the request for rent increase approval, would need to submit proof of need of the increase. For a property tax increase this would include submitting both the prior year and current (new) year tax bills. The same type of documentation would be required for requests related to increased utility costs, insurance, or any other type of unexpected non-capital operating expense. The Landlord will need to provide an attestation to MCERAP that without the rent increase approval, the Landlord will not be able to meet its operating expenses.
All rent increases must be accompanied by appropriate supporting documentation.